How to share printer in Windows

In a networked environment, sharing a printer can improve resource efficiency and reduce hardware costs. In Windows, sharing a USB printer allows multiple users on the same network to access the device. This is done using the CIFS protocol, which is compatible across different operating systems such as Windows, Linux, and macOS.

Configuring a shared printer in Windows is a straightforward process. The operating system provides built-in tools to enable printer sharing, making it accessible to other computers on the network. This is especially useful in offices where a single printer serves multiple users across different departments.

To share a printer in Windows 11, you need to adjust the settings to allow network access. This involves modifying the printer’s properties to enable sharing and ensuring the correct configuration for network users to connect and use the printer.

1. Launch Printers & scanners option within System settings from the search bar.
2. Click on the printer that you want to share from the list.
3. Click on Printer properties.
4. Click on the Sharing tab.
5. Click on the Change Sharing Options button to enable printer sharing feature.
6. Tick the Share this printer option.
7. Change the share name of the printer if necessary.
8. Click on the OK button to implement the printer sharing changes.